Article I - Name  top

This organization shall be called the Lawrence Technological University Student Chapter of the Association for Computing Machinery. The Association is also is referred to by the acronym ACM. 

Article II - Purpose   top

The Chapter is organized and will be operated exclusively for educational and scientific purposes and in furtherance thereof.  Specific objectives are:

1. To promote an  increased knowledge of the engineering, design, development, construction, and applications of modern computing machinery and user environments;
2. To promote a greater awareness of, and interest in, computing machinery and its applications;  and
3. To provide a means of communication between persons having interest in computing machinery and user environments.

Article III - Membership   top

1. A full or part-time student a Lawrence Technological University, who has maintained a minimum 2.0 GPA or higher, may upon request and payment of dues become a non-voting affiliate of this chapter.
2. A full or part-time student a Lawrence Technological University, who has maintained a minimum 2.0 GPA or higher, and is a member in good standing of the ACM, may upon request and payment of dues become a voting member of this chapter.
3. A member of the Lawrence Technological University community who is not a member in good standing of the ACM, may upon request and payment of dues receive chapter meeting notices and attend non-business meetings of this chapter.

Article IV - Officers    top

1. The officers of this Chapter shall be: Chair, Vice Chair, Secretary, and Treasurer. Each officer must be a member in good standing of the ACM, a voting member of this chapter, and a student of Lawrence Technological University, with at least a 2.0 GPA.
2. The officers shall be elected at the annual election meeting.  They shall take office immediately after the election meeting and serve until their successor takes office at the end of the next election meeting. 
3. Any member who has served in either office of chair or vice chair for two consecutive terms shall not be permitted to hold either office in the subsequent year. 
4. Vacancies in any office other than chair caused by resignation, removal or disability shall be filled by a simple majority vote of the Executive Council.  If the office of chair is so vacated, the vice chair shall immediately assume that office, and the Executive Council shall then fill the vacant office of the vice chair.  The appointments made by the Executive Council are subject to the approval of the voting membership at the subsequent general meeting. 

Article V - Duties of Officers  top

1. The Chair shall preside at all meetings of this chapter and of its Executive Council.  The Chair shall represent this chapter at all meetings with the ACM regional representative.  The Chair shall also appoint all committees of this chapter and committee chairmen, except the chair of the Program Committee.  The appointments made by the chair are subject to the approval of the voting membership at the subsequent general meeting. 
2. The Vice Chair shall assume the duties of the Chair in the event of the Chair's absence.  The Vice Chair shall assume those duties of the Chair that are so delegated by the chair.  The Vice Chair shall also be the chair of the Program Committee.  The Vice Chair shall also assume other short term duties that amy be assigned by the chair from time to time.
3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. The Secretary shall:
1. Prepare the annual chapter report for presentation to this chapter at the annual Election Meeting and prepare the report to the chair of the ACM Student Chapters Committee after each meeting.
2. Send official notification to ACM headquarters of changes in the elected officers or in the chapter sponsor of this chapter.
3. Send official notification to executive director of the ACM of any proposed changes in this chapter's bylaws for approval prior to their distribution to the membership,
4. Similarly notify the executive director promptly of the final action of the proposed changes.
5. Maintain webpages of the LTU student chapter of ACM, if available.
6. Also assume other short-term duties that may be assigned by the chair from time to time.
4. The Treasurer shall collect dues and maintain financial and membership records. Duties of the Treasurer also shall include: 
1. Make the annual report of this Chapter's finances required by the treasurer of the ACM.
2. Make the current status of the finances available at all business meetings.
3. Also assume other short-term duties that may be assigned by the chair from time to time.

Article VI - Chapter Sponsor  top

1. The Chapter Sponsor shall be nominated by the Executive Council immediately following the annual Election Meeting and the nomination submitted to the chair of the ACM Student Chapters Committee for appointment.  The chapter sponsor shall serve until a successor is appointed.
2. The Chapter Sponsor shall be generally responsible for the activities of the Chapter.  The Chapter Sponsor shall: 
1. Help provide continuity from year to year as student leadership and personnel change; 
2. Promotes good student faculty relationships; 
3. Helps maintain university standards in all activities of the organization; 
4. Exercises financial supervision, if necessary, by: 
1. Promoting prompt payment of bills and collection of dues, and 
2. Overseeing the settlement of all accounts in the event of dissolution of the Chapter; and 
5. Represents the student chapter interests to the faculty and administration. 
3. The faculty sponsor shall be a member in good standing of the ACM. 

Article VII - Executive Council  top

1. The Executive Council shall consist of the Chapter officers, the immediate past Chair, and the Chapter Sponsor.  If the immediate past Chair is unavailable to serve on the Executive Council, then any of the immediate past officers who do not currently hold an ACM office may serve in this position;  in such a case, the order of preference is as follows: Vice Chair, Secretary, Treasurer.
2. Except as otherwise provided in these bylaws, the Executive Council shall act for this chapter in all matters except election of officers at the annual election meeting and the amendment of these bylaws.  Minutes of all Executive Council meetings shall be available for inspection by any member of this chapter and shall be filed with the chapter records.
3. Meetings of the Executive Council shall be called by request of any member of the Executive Council.

Article VIII - Standing Committees top

1. The Standing Committees shall be:
1. The Program Committee, which shall plan and arrange meetings of the chapter in accordance with membership interest and the aims of this chapter as set forth in Article II, and shall prepare a calendar of regularly scheduled meetings each year.
2. The Publicity Committee, which shall maintain a mailing list, and publish and distribute all notices to the members of this chapter; and shall provide additional publicity of the chapter activities as appropriate.  The chapter sponsor shall be a permanent, non-voting member of the Publicity Committee.
3. Other necessary standing committees created by the Executive Council and approved by the voting membership.
2. Each Standing Committee shall consist of at least one voting member of this chapter.  A committee must have two additional members who are either voting or non-voting members of this chapter.

Article IX - Temporary Committees  top

1. The Nominating committee shall consist of three voting members of this chapter, at least two of whom shall not be members of the Executive Council.  The chapter chair shall appoint the nominating committee at least one month prior to the annual election meeting.  These appointments are subject to the approval of the voting membership.  At the annual election meeting, the Nominating committee shall present at least one nominee for each office.
2. In addition to Standing Committee, temporary Committees may be established by the chapter chair.
3. The chair and members of both Standing and Temporary Committees are appointed by the chapter chair and approved by the voting membership, except as otherwise provided in these bylaws.  All committee appointments shall terminate at the end of the annual election meeting.

Article X - Meetings   top

1. Meetings shall be held as planned by the Program Committee.
1. This chapter may hold meetings only in places that are open to all members of the Association for Computing Machinery.
2. The annual election meeting shall be held in April of each year.
1. Following the report of the Nominating Committees, additional nominations may be made from the general membership by any voting member.
2. After nominations are closed, the voting members present shall vote by secret ballot.
3. A simple majority of votes cast for any office is necessary for election to that office.
4. The Secretary shall present the annual chapter report.
5. Absentee ballots will be allowed if circumstances dictate that a member cannot be present for the election.  Absentee ballots will be given by a member of the Executive council, or chapter sponsor for a valid reason of absence to be determined by the issuer of such ballot.  Absentee ballots may only be acquired prior to the election.  Absentee ballots will be made available when the election is posted for the first time.
3. Written notices shall be distributed to all members at least ten calendar days prior to any meeting.  Within the lawrence Technological University Community, electronic mail may be used as a means for meeting notification.
4. There shall be a minimum of six meetings each year.
5. A quorum of this chapter for the conduct of business shall consist of ten voting members or a simple majority of voting members of this chapter, whichever is smaller.

Article XI - Disbursements and Dues  top

1. Disbursements from the treasury less than or equal to $100.00 for chapter expenditures shall be made under the authorization of the Executive Council and be included in the minutes of that meeting.  Disbursements of over $100.00 require the approval of the voting membership.
2. Annual dues shall be established upon recommendation of the Executive Council and approved by a simple majority vote of the voting members present at a chapter meeting.  The notice of any such meeting shall include annual dues as an order of business.  Annual dues for voting members of this chapter shall not exceed one-half of the current cost of a one year ACM student membership.  Annual dues for non-voting members of this chapter may not exceed the current cost of a one year ACM student membership.

Article XII - Amendments and Procedure  top

1. Amendments to these bylaws shall be made in this manner:
1. The proposed amendment shall be read at a regularly announced chapter meeting.  A simple majority vote will allow the amendment process to continue.
2. Student chapter bylaws and all amendments shall be sent to the executive director of the ACM.  After the executive director has provided advice, the proposals must be approved by the chair of the chapters Board and the chair of the Constitution and Bylaws Committee.  The Council may, by a simple majority vote, cause any changes to be void.
3. After approval has been received from the designated ACM authority, the proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered.
4. At the designated meeting the amendment shall be read again, discussed, and voted upon.  Two-thirds of the voting members present and voting shall be required to adopt the amendment.
2. The general structure of chapter meetings shall conform informally to Robert's Rules of Order Revised, in all situations where the former is applicable and not inconsistent with these bylaws.
3. Rulings on any point of procedure not included in these bylaws shall be made by the chair with the approval of the chapter sponsor.

Article XIII - Ethics and Conduct  top

1. This chapter, and all the members represented therein, are expected and required to conduct themselves in a manner consistent with the moral and ethical standards set forth by industry, the ACM, Federal, State and local laws, and by the Lawrence Technological University community.

Article XIV - Dissolution   top

1. In the event of revocation of the charter of this chapter, all the assets of the chapter will be transferred to the Association for Computing Machinery.  The chapter sponsor shall not be held responsible for debts incurred by this chapter.